Inventory management software that knows what's on the shelf at every location

Turn on Count stock for an item in your catalogue and enter how many you have. A counter sale or an online order takes it off as it's made; a cancelled or changed order puts it back. When an item reaches zero it shows as sold out on your shop link, and the counter tells you when there isn't enough. Sizes and colours can keep their own counts and codes, so size M sells out on its own while L is still on the rack.

Weighed goods sold by the kilo, like rice, vegetables or dried shrimp, are counted in grams behind the scenes and shown to you in kilograms, so selling 1.6 kg takes exactly 1.6 kg off.

Online orders hold stock honestly too. A customer can't add a sold-out item to their cart, and an order they chose to pay for online but didn't pay within a day is cancelled with its stock put back on the shelf, so an abandoned basket never ties up your last three bottles.

With more than one shop, a workshop or a central kitchen (Business includes up to 3 locations), stock is kept for each. The first shop you opened is the main one and holds whatever the others don't. Move stock between shops records a transfer without changing the total, and a branch's counter tells you when it hasn't enough there, so you move some across first.

Set a low level for each branch. When a branch gets down to it, the item shows as running low on the Today screen, so the shop that needs stock gets it before the weekend.

Each counted item can have a low-stock alert level. Items at or below it appear under Running low, grouped by supplier, with a suggested amount to order. Make an order turns them into a draft purchase order at each item's cost price. Items bought in packs, like a 1,000 g bag or a carton of 12, are ordered in packs, and receiving them adds packs times pack size to your stock.

Count stock lets you type what's actually on the shelf at one location. Only the items you fill in change; each counted number replaces what the app had, and the difference is recorded. You can count one shelf today and the rest next week.

Stock history shows every change with its reason, so a gap between the count and the app has an explanation:

Ingredients and supplies are things you count but don't sell: flour, cream cheese, coffee beans, cups, takeaway boxes. A recipe says what selling one item uses up. A slice of burnt cheesecake might use 120 g of cream cheese, 40 g of sugar and one box. Sell the slice and the ingredients go down with it; cancel the order and they come back. That's how a café or a home bakery sees its cream cheese running low before the morning bake, not halfway through it.

Stock value shows what your counted stock is worth at cost price, per location and in total, and tells you how many items still have no cost price. It's the number your accountant asks for at year end, and a quick check on how much money is sitting in slow-moving stock.

Say you sell skincare from a shop in Bugis, a kiosk in Tampines and your shop link. A 50 ml vitamin C serum costs you S$14 and sells for S$39. You set a low level of 6 at each outlet and a low-stock alert of 20 overall. On Saturday the kiosk sells 5 and the shop link sells 4. Today shows the kiosk running low, you move 10 across from Bugis, and Stock history records the transfer. When the total drops to 20, Running low suggests an order to your supplier in cartons of 24, and Stock value shows exactly how much serum money is on your shelves.

Moving over from a spreadsheet or another app? Import how many of each item you have at each place. Items are found by their name in your catalogue, each count replaces what the app has, and a row with no location goes to your main shop. Vending operators on Business keep stock per machine too, with refill levels and refill visits in the vending module.

On Essential you can turn on Count stock for an item, so sales take it off and it shows as sold out at zero. Stock per location, transfers, low levels per branch, counts, stock history, recipes, ingredients, stock value, suppliers and purchase orders come with Business, which also adds staff logins with roles, so the person counting the storeroom doesn't need the owner's password.